Client E-mail Setup Using Outlook
Outlook or Outlook Express is an excellent choice for your client email tool. Outlook Express is included with many of the
Windows operating systems. Other tools are available, and many work very well. If you have any questions about these or any
other programs, please contact your CTB account representative.
To begin the process of setting up your email account do the following:
Step 1: Open the Outlook or Outlook Express software on your PC.
Step 2: Click on the TOOLS pull down menu from the top of the Outlook program window.
Step 3: Click on the ACCOUNTS menu item. (See graphic below)
The "Internet Accounts" screen will appear.
Step 4: Click on the "MAIL" tab, at the top of the screen.
Step 5: Click on the "Add" button, and "Mail" sub-button. (See graphic below)
The Internet Connection Wizard will start.
Step 6: Enter the name that you want to appear on your outgoing mail in the blank. This does not have to
be your email account.
Step 7: Click the "Next" button at the bottom of the screen.
The next screen will prompt you to enter your email address.
Step 8: Enter your new email address into the blank provided. (This address should have been provided, to
you, by the webmaster of your domain, or by a member of the ComeToBuy Inc. technical staff.)
Step 9: Click the "Next" button at the bottom of the screen.
The next screen will prompt you to identify the type of email server you are using, and the names of the incoming and
outgoing mail servers.
Step 10: CTB mail servers are all "POP3" servers, make sure this setting is correct on this screen.
Step 11: Enter the name of your incoming server in the space provided. Your incoming server name is
"mail." + your domain name. Do not include the "www" but do include the ".com" or ".net" or ".org" or whatever your extension
is. Your domain name is the part of your email address that is after the "@" symbol in your email address.
Step 12: Enter the name of your outgoing mail server in the space provided. In almost all cases, your
outgoing mail server name will be the same as your incoming mail server name. (If this is not the case your webmaster or CTB
technical support would have provided a different name.)
Step 13: Click the "Next" button at the bottom of the screen.
The next screen will ask you to provide specific account information so that Outlook can log onto your email account and
pull the mail into Outlook.
Step 14: Enter your email account name. This is the part of your email address in front of the "@"
symbol.
Step 15: Enter your email password. Your domain webmaster, or a member of the CTB technical staff should
have provided this information to you. (If you want to change your password, you must log onto your email server via the web
interface. Instructions for accessing your email server via the web interface are available under the help topic "Using
IMAIL."
Step 16: While not necessary, it will save you time later if you click the check box to have Outlook
remember your password.
Step 17: Click on the "Next" button at the bottom of the screen.
This screen will prompt you to tell Outlook how you will be accessing your email. In almost all cases, if you are using
these instructions, you should click the "I will establish my Internet connection manually.
Step 18: Make sure that one of the connection options is selected, and click the "Next" button at the
bottom of the screen.
This screen should congratulate you, and confirm that you have successfully established your email account in Outlook.
Many of the new viruses like KLEZ and YAHA have the ability to spoof email accounts (Spread the virus using your email
address without your knowledge). In order to put in place another line of defense (in addition to our firewall and email
filters), we will start requiring an ID and Password to send mail from Outlook. Currently we only require authentication to
receive mail.
To begin the process of updating security on your email account do the following:
Step 1: Open the Outlook or Outlook Express softwre on your PC.
Step 2: Click on the TOOLS pull down menu from the top of the Outlook program window.
Step 3: Click on the ACCOUNTS menu item. (See graphic below)
The "Internet Accounts" screen will appear.
Step 4: Click on the "MAIL" tab, at the top of the screen.
Step 5: Click on the "Mail Account", and "Properties" button. (This will need to be done for each mail
account)
Step 6: Click on the "Server" tab. (See graphic below)
Step 7: Click on the "My server requires authentication" check box and then click on "Settings". (See
graphic below)
Step 8: Enter your email address into the blank provided. (This address and password is the same as you
use to recieve mail .)
Step 9: Click the "OK" button at the bottom of the screen. (See graphic below)
Step 10: Click "OK" and "Close" internet accounts box.
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